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Dec 14, 2021   |  By Mike Asebrook
In business, if you were to ask a group of executives to name their top five investments which have a measurable positive return on investment (ROI), you would probably see many of the same, usual suspects on their lists: ad programs, salespeople, fulfillment systems, marketing infrastructure, lead generation programs, to cite a few. That checks out. Sales and marketing investments are usually viewed through the lens of ROI, and as well they should. But what about the ROI of technology investments?
Dec 2, 2021   |  By Chris Davidson
Regardless of the type of business you're talking about, organizations invest in digital transformation for a myriad of different reasons. Some turn to the power of modern technology to improve efficiency - empowering employees to communicate from department to department easier than ever before. Others want to guarantee that data can flow freely across the enterprise, making sure that the critical information that people need to do their jobs is always in the right hands.
Nov 10, 2021   |  By Chris Davidson
The still-ongoing COVID-19 pandemic has been a challenge for us all, to be sure — but it's also brought with it its fair share of lessons that will continue to be relevant and valuable long after everything has calmed down again. This is particularly true in terms of what it has taught us about data — something that has been an essential part of the response for communities, governments and businesses everywhere.
Nov 9, 2021   |  By Chris Davidson
Out of all of the major changes to the way we do business that the ongoing COVID-19 pandemic, remote work isn't necessarily one of them. According to a study conducted in 2019, about 99% of respondents said that they would gladly work remotely at least some of the time for the rest of their careers.
Nov 4, 2021   |  By Chris Davidson
One of the biggest reasons why most organizations embrace document management in the first place is because they're attempting to solve a number of crucial challenges, essentially all at the exact same time. If your organization is still living in a world of paper-based or even spreadsheet-based processes, simply finding the document you need when you need it can become an uphill battle.
Nov 2, 2021   |  By Mike Asebrook
As a father of a 13-year-old boy, I've often marveled at how different we are when it comes to using technology. Call me old-fashioned, but my son has it good.
Nov 2, 2021   |  By Chris Davidson
Even now, lots of businesses first design their website to work on laptops and desktops. Afterwards, they will also make sure those same sites function well enough on phones and tablets, almost like an afterthought. Surprisingly, that's what most people mean when they discuss responsive website design. In an era when even Google has advocated for mobile-first development, such a cart-before-the-horse approach doesn't signal digital transformation leadership.
Oct 28, 2021   |  By Chris Davidson
One of the biggest problems that most organizations deal with these days has less to do with the sheer volume of data they're working with on a daily basis and is more about just how much of it is unstructured. Unstructured data, as the term suggests, is that information that either doesn't have some type of pre-defined model, or that isn't organized in any pre-determined way.
Oct 26, 2021   |  By Chris Davidson
At its core, federated search is a technique commonly used for searching multiple collections of text at the same time — thus making it easier for employees within a business to find the data that they need to better do their jobs.
Oct 21, 2021   |  By Chris Davidson
When it comes to your organization's data, it's critical for you to understand that you're talking about so much more than just a series of 1s and 0s sitting on a hard drive somewhere. Contained inside that data is the true story of what is going on with your business. It contains the insight you need to do better and more informed work on a daily basis. To always make the right decision as quickly as possible given the circumstances.
Jan 12, 2022   |  By M-Files
This video is part of a series called M-Files Fundamentals, where you'll learn the basics of managing information with the M-Files folderless information management solution. In this video, you'll learn what metadata is and how you use it to save information for easy and quick management and retrieval. No folders, no location. You'll also get introduced to saving information with metadata cards. This video series has been provided by the M-Files Training unit.
Jan 10, 2022   |  By M-Files
This video is part of a tutorial series on M-Files for Hubshare. To reap all the benefits of the M-Files for Hubshare integration, we must first connect your M-Files vaults to Hubshare. And that's precisely what you'll learn how to do in this video. MORE INFO: Hubshare offers a secure digital workplace portal that enhances user and client engagement through collaborative working, secure file sharing and project management. Together, with M-Files, external collaboration is more controlled and secure than ever before.
Sep 29, 2021   |  By M-Files
This video is part of a tutorial series on M-Files for Hubshare. In this video, you'll learn how to configure a widget, more spefically an extension content widget. Widgets are small applications that allow quick access and a visual on certain modules without having to access them.
Sep 27, 2021   |  By M-Files
This video is part of a tutorial series on M-Files for Hubshare. In this video, you'll learn how to set up a Hub. In Hubshare, the Hub is the main space where file sharing and collaboration takes place. To set this up, you need to have permissions to do so which can be granted by your company's Hubshare administrator.
May 3, 2021   |  By M-Files
Transferring files to M-Files is very easy. Files can be transferred by dragging and dropping or by copying files or folders to the M-Files document vault.
Mar 29, 2021   |  By M-Files
Each document has a lifecycle, during which it is processed and edited. During the lifecycle, the contributors may change and different persons may be responsible for different decisions. However, it is important that every person participating in the process is aware of their own areas of responsibility and the working stage. The M-Files workflows enable modeling document lifecycles according to real world processes.
Mar 29, 2021   |  By M-Files
Each document has a lifecycle, during which it is processed and edited. During the lifecycle, the contributors may change and different persons may be responsible for different decisions. However, it is important that every person participating in the process is aware of their own areas of responsibility and the working stage. The M-Files workflows enable modeling document lifecycles according to real world processes. You can set permissions for the workflows, workflow states and workflow state transitions.
Feb 26, 2021   |  By M-Files
One of the most used and needed workflows throughout all organizations is the document review and approval workflow, where documents start out in a draft state and then they go through review and then final approval. It's really easy to create this workflow in M-Files and it saves staff loads of time since they don't have to hassle with the messy process of emailing attachments back and forth and creating multiple versions of the same document
Feb 18, 2021   |  By M-Files
What do risk and compliance functions risk by deferring digital transformation? How can risk and compliance functions jumpstart an organization's digital transformation? Why does intelligent information management underpin the compliance function AND digital transformation at the same time? These and more questions answered in this podcast featuring special guests Alexis Evangelou from Iron Mountain Cyprus and Vanessa Miller of VM Consulting.
Feb 15, 2021   |  By M-Files
Notifications are a great way of keeping people up to date of what is going on with the documents they put into a workflow. To send a notification, first define the recipient users and user groups. Then enter the notification subject and the message. You can also specify the user from metadata or state transitions.
Jul 13, 2020   |  By M-Files
Ultimately, a flexible workplace strategy ensures the efficiency and productivity of a team, no matter where they are. Many companies are facing an urgent new reality that requires a flexible working environment. The smart organizations will be prepared. They will learn and then future-proof their business by enabling secure access to documents and information while minimizing risk.
Jul 13, 2020   |  By M-Files
Microsoft Teams, the ubiquitous collaboration tool, has been embraced by nearly every type of business. In the wake of the Coronavirus pandemic, many companies have relied on Teams to keep their workforce connected and efficient. Indeed, Teams brings with it a host of unique benefits that cannot be ignored - but it also presents its fair share of challenges. In this eBook, learn about seven ways that businesses can get the most from their Microsoft Teams deployment.
Jul 1, 2020   |  By M-Files
What's the best way to work efficiently from home? What are the technology tools needed to maintain continuity and productivity? These have abruptly become pressing questions as employers around the world enable staffers to work remotely. In this eBook, learn about short-term solutions that can get your team up and running quickly paired with a longer-term strategy that will help your organization create the best possible flexible work environment.
Jul 1, 2020   |  By M-Files
To stay competitive and meet market demands, professional services firms must offer an exceptional customer experience, innovate their product offering and deepen their expertise. This means doing more with less and reallocating resources to high-value work, like serving customers, investing in more competitive offerings, or building expertise. However, archaic and outdated ways of managing information with folders are hindering firms' abilities to navigate these disruptions and curb competition.
Jun 1, 2020   |  By M-Files
The global average cost of a data breach in the professional services industry is $4.5 million. The biggest contributor to this cost is lost business. Information security is hugely important to an organization and only seems to take the limelight when a breach occurs. In this whitepaper, you'll find an easy three-step process for protecting your professional services firm's reputation.

M-Files is a passionate, dynamic company providing intelligent information management solutions that are disrupting the ECM market. We are a company grown out of one simple vision: that efficiently managing information is a widespread business problem—and that solving this common problem is vital to any business.

M-Files intelligent information management solutions are disrupting the ECM market, recently renamed Content Services Platforms by Gartner, with a fundamentally new and unique approach that eliminates information silos by providing quick and easy access to the right data and content from any business system and device.

Based on three fundamental concepts:

  • Metadata: M-Files turns the tables on traditional approaches by intuitively managing information by "what" it is versus "where" it's stored. No more guessing where to store a document, just tag it and relate it to other important business objects, such as customer, project, case, and so on, and it shows up dynamically, wherever it's needed, with automatic permissions and workflow.
  • System-neutral: Rather than requiring that information be stored in a single, monolithic repository, the M‑Files open architecture supports connectors to other systems and repositories, including network files shares, email, file sharing services, CRM, ERP, legacy ECM systems and more. Information can be accessed and managed in place without disturbing other systems and processes.
  • Intelligent: M-Files leverages state-of-the-art artificial intelligence (AI) to automate, simplify and assist the user with how they interact with information, particularly how metadata is generated and applied so that information is correctly and intuitively classified and organized.

Ensure the efficiency and productivity of your team, no matter where they are.